Short answer
Your written quotation confirms the delivery schedule for this trousers commission, including cloth, production and destination. New York's proposed visit window is MAY · JUN · SEP · OCT; dates and venues are confirmed individually.
Your written quotation confirms the schedule and any remote-order arrangements for the cloth and destination.
New York's window
The proposed MAY · JUN · SEP · OCT visit is the planning point for New York commissions. Dates, venues and available appointments are confirmed individually in writing as the month approaches.
The itinerary is a proposal: months are planned, dates and venues confirmed individually. Final quotations are confirmed in writing before you commit.