Short answer
Your written quotation confirms the delivery schedule for this trousers commission, including cloth, production and destination. Vancouver's proposed visit window is MAY · SEP; dates and venues are confirmed individually.
Your written quotation confirms the schedule and any remote-order arrangements for the cloth and destination.
Vancouver's window
The proposed MAY · SEP visit is the planning point for Vancouver commissions. Dates, venues and available appointments are confirmed individually in writing as the month approaches.
The itinerary is a proposal: months are planned, dates and venues confirmed individually. Final quotations are confirmed in writing before you commit.